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विद्यार्थियों की जन्म तिथि परिवर्तन के सम्बंध में विस्तृत दिशा-निर्देश।

विद्यार्थियों की जन्म तिथि परिवर्तन के सम्बंध में विस्तृत दिशा-निर्देश।

अभिभावक द्वारा प्रथम प्रवेश के समय प्रवेश फॉर्म में भरी गई जन्मतिथि ही सही मानी जायेगी। इसकी प्रविष्टि छात्र पंजीयन रजिस्टर में करने के बाद प्रधानाध्यापक द्वारा इसका सत्यापन किया जाता है। छात्र पंजीयन रजिस्टर में जन्म तिथि शब्दों व अंको दोनों में ही लिखी जाती है। शाला प्रधान विद्यार्थियों की जन्मतिथि में स्वंय के स्तर पर परिवर्तन नही कर सकता है।
उपरोक्त जन्मतिथि में साधारणतया कोई परिवर्तन सम्भव नही है, लेकिन यदि अभिभावक ऐसा समझे कि आरम्भ में भूलवश कोई गलती रह गई है तो निम्नांकित प्रक्रिया अपनाकर संशोधन करवाया जा सकता है। यह संशोधन भी विद्यार्थी के 10वी पास कर लेने के पहले ही सम्भव है। (कक्षा 10 के बाद केवल "लिपिकीय त्रुटि" का ही संशोधन हो सकता है)
छात्र को, संशोधन का विवरण देते हुए प्रधानाध्यापक की अभिशंषा करवाकर जिला शिक्षा अधिकारी को प्रार्थना पत्र देना होगा। (कक्षा 9 तक ही यह कार्य करवा लेना चाहिये) और इस प्रार्थना पत्र के साथ मूल जन्मपत्री, प्रथम प्रवेश पत्र की नकल, टीसी की नकल, ग्राम पंचायत या नगर पालिका का प्रमाणपत्र, पिता का शपथपत्र (एफिडेविट), दो पड़ोसियों के शपथपत्र लगाने होंगे। जिला शिक्षा अधिकारी पत्रादि की जांच करके संशोधन की स्वीकृति जारी करेंगे। संशोधन आदेश प्राप्त होने पर इसकी प्रविष्टि छात्र पंजीयन रजिस्टर में पुनः की जाकर प्रमाणीकरण किया जाएगा।

जन्म तिथि परिवर्तन के सम्बंध में विस्तृत दिशानिर्देश-

PROCEDURE REGARDING CHANGEI-N DATE OF BIRTH ETC. OF STUDENTS BEFORE APPLICATION AIS FORWARDED TO THE BOARD.

CATEGORY-l

Cases in which clerical mistake has been committed :---In such cases the following documents are absolutely necessary: -

(a) Original Admission form with the original documents, if any. submitted at the time Of admission of his ward by the father,. or the real guardian of the student in support of date of birth Of his ward, if the clerical mistake has been committed in the very school.

(b) Original Admission form of the school with original document, if any. of the student where he was admitted at the first instantance and the original admission form with original T. C on the basis of which he was admitted in a later school after haying passed the highest class of the former school or having left it under some other circumstances are absolutely necessary, if the clerical mistake has been committed in the later school.

(c) Original statement of the Headmaster . of the institution explaining circumstances under which the clerical mistake has been committed. The explanation of the Head of the institution should be in detail and unambiguous and convincing one.

Note 1-(a) Clerical mistake means any discrepancy with regard to age entries . etc. committed in scholar’ s registers or in attendance register, or in admission form of the student for permission to appear at High
School Examination of a University, or a Board. Proper disciplinary action against the defaulter committtng elerxcal mistake should be invariably taken.

(b) To minimise such cases, the following measures be adopted henceforth :-

(i) No student should be admitted on the basis of an admission form bearing the signature of an agent of the father, or legal guardian-

(ii) Besides the declaration in the admission

form. a declaration on a separate sheet of paper should also be signed by the father, legal guardian affirming the correctness of the date of birth of his ward and promising not to request for any change.

CATEGORY-II

Cases in which no clerical mistake has been committed : but change in age entries, etc. ts now sought :-
In such cases, following documents are necessary :

(a) A copy of the Municipal Birth Register wherein the entry regarding birth of the child was got entered at the, proper time and not subsequently. It is made clear that the cempou'nded entry in the Municipal birth Register of a boy. or a girl is not considered as reliable and adequate for purpose of effecting change in date of his/her birth.

(b) Horoscope prepared by the astrologer.

(c) Other much old and unquestionable documentry evidences, which are acceptable to the civil court if it were a civil suit.

(d) Relevant school records-such as, original admission form, or original T. C. (as the case may be) and a copy of the scholar’s’ rigister.

(e) Stetement of the Headmaster of the institution containingfull facts based on the school record. '

CATEGORY-III

Cases in which a discrepancy has been crept in while converting date of birth from Vikram Era into Christian Era. ' ~ In such cases, following documents are necessary:-

(a) Panchang of the Samvat.
(b) Original Horoscope of the boy/girl.
(c) Original admission form.
(d) True copy of the Scholar’s register.
(e) Affidavit of the father/legal guardian of the boyfgirl attested by a competent court.

CATEGORY-IV

Cases in which change in name of father is sought :-

in such cases following documents are necessary :-
(a) A court's certilicate certifying the real name of the father of the boy.
(b) Affidavit of the father stating the circumstances under which his name was written wrongly in the admission form of his ward.
(c) Original admission form.
(d) True copy of the Scholar’s register.
(e) Statement of the Headmaster of the institution giving factual report on the basis of the school record.

CATEGORY-V

Change in name of a student.

In such cases, following ocuments are necessary :-

(a) Allidavit of the father/guardian of the boy seekin change in the name of his ward duly attested by a competent court. he afridavrt should invariably contain convincing circumstances ,or, reasons for such change.

(b) In the cases of those who have appeared at the Board or University . Examination such application may not be entertained but the applicant may be advrscd to seek redress from the court.

All these cases are. required to be thoroughly scrutinised and a change in the date of birth is sanctioned only when there are suffrcrent grounds to prove the
previously reported date of birth to be untrue.
Merely affidavits, medical certificates or Horoscopes and other oral evidence may not be considered as adequate valid proofs for affectmgs change.
The Inspector of Schools are required to scrutinise all such cases personl after their full satisfaction, orders for the change are to be issued under their own signatures and seal and not by any other subordianate officers on their behalf.

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